Kappa Kappa Psi - Gamma Pi

The following guidelines were created in the Fall of 2005 by 1st VP Michael Mathes to help guide the Slate committee's workings. Minor revisions were done in the Spring of 2007 by 1st VP RJ Nemeth.

1.00 - Purpose
These Guidelines are designed to aid in choosing a slate of officers for the Gamma Pi chapter of Kappa Kappa Psi, and are not designed to be in conflict of any local, district, or national policies, guidelines or bylaws.

1.10 - Conflict with other governing documents
If these guidelines are in conflict with any of said policies, guidelines or bylaws, it is the responsibility of the currently elected 1st Vice President to resolve them.

1.20 - Charges
The Slate committee is an informal committee charged with selecting a ‘slate’ of potential officers from the applications (petitions) received. They consider all applications submitted for elected office, and then recommend the best people to fill the offices of the executive committee based upon the petitions received.

2.00 – Definition of membership
The slate committee consists of one (1) member from each membership class represented in the chapter. Conditional members may serve on the slate committee. During the spring semester a member of the prospective class shall also participate with a full vote and voice on this committee, regardless if the member has been activated at the time of the election or not. The committee shall be led by the brother representing the oldest membership class.

2.10 – Exclusion of membership
Anyone who has submitted a petition for office during the election, for which slate has been convened, shall be ineligible to sit on the slate committee.

2.20 – Applications to be Considered
The slate committee can only consider applicants who have submitted written petitions to the chapter before the deadline set by the President of the chapter. Late petitions can not be officially recognized or considered to be slated.

2.30 – Conditional Members
As per national constitution (6.203), conditional members cannot be considered for elected office.

2.30 – Gag Rule
The proceedings of the slate committee are informally under the gag rule as defined in the Gamma Pi bylaws 4.01.04.

3.00 – Normal Operation
A meeting of the slate committee shall take place during an agreed upon time and place before the election meeting is to be held.

3.10 - Order of Consideration
The slate committee shall first consider petitions submitted for the office of President, then 1st VP, 2nd VP, Treasurer (if applicable), Secretary, Historian, and Alumni Secretary, in that successive order.

3.20 - Deliberation
A slate for a particular office is chosen by the following means.

Petitions for the office in question should be read by the entire slate committee, and if needed, they are read aloud.

Discussion should then take place as to the content of each petition: is it well written, does the individual sound honest in their convictions, and a list of the candidates' ideas should be enumerated.

The final step is to choose who, among submitted petitions, in the opinion of the committee would be best suited for the office in question.

If the committee decides that no individual that petitioned for the office in question is well suited for the task, then the committee may consider any other individual that has submitted a written petition.

For example, Bob and Joe have both submitted petitions for president, and Mary has petitioned for 1st vice president. If slate decides that both Bob and Joe would not be best as president, the committee is allowed to choose Mary for president, or for that matter, anyone else that submitted a written petition. However the committee is not allowed to slate individuals whom did not submit any petition.

3.30 – Care of ‘random’ slating of officers
If an individual has been slated for any office other than the one that that individual has petitioned for, a written explanation of the reasons why this has happened should be given to the individual well before the election meeting in a sealed envelope. Great care must be given to this explanation of why the individual was chosen for this task, and why the slate committee believes this to be in the best interest of the chapter.

3.40 – Explanations - continued
No explanations are necessary for any individual who was not slated.

3.50 – No slate
If the slate committee feels that no individual who petitioned is suitable for a position, then the committee has the option to list “No Slate” for that position.

4.00 - Presentation of slate
Slate is presented at the beginning of the elections meeting, without any discussion.

4.10 – Nomination
An individual who is slated is automatically nominated for that position. They have the option of declining the nomination when the floor is opened for that particular office.

For the Spring 2007 elections (to choose the Fall 2007 officers), the Slate committee decided it would provide feedback after the elections took place to those who were not elected. Their philosophy was that brothers who were interested and petitioned for an office, but were not elected, had a right to know why. This was done so that the petitioner could improve themselves in the areas recommended by chapter, and then could petition again for the office in a future election.

For the Fall 2007 elections, the Slate committee decided it would also provide feedback, as done the previous semester. The Slate committee also decided it would announce slate via email the day before elections. Their philosophy was that brothers could have more time to prepare more in depth questions for the candidates. The candidates could also find out whether or not they were slated and if so, for what office, giving them more time to prepare for their election.